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INFORMATION ABOUT OPTIMA UPDATE January 2013



User cardUser card revision concerns all Optima users

The user card icon in Your space now includes all information and settings concerning your Optima account.

This new version of the user card collects contact information and settings into one place onto the different tabs of the user card.

Your name tab - here you can see your information as they are seen by other users.
Edit user information tab - here you can edit your contact information

The profile image functionality has been renewed - we want to encourage users to upload a profile picture. You can can easily upload an image from your computer and scale it into a portrait format. You can also use the Take a picture with webcam function in Optima and scale the image.

On the Membership tab you can see the list of workspaces where you are listed as a member. If you have the right to remove yourself from a workspace, you can do it here. (A supervisor/an admin user can enable this in Workspace tools > General settings > Time > "Users can remove themselves from the workspace".)

On the Settings tab you can find the most important settings. The information displayed here depends on what information is allowed to be edited: contact information and login name. If you don't have the Your space icon in use, you can access the Settings page from the link below the top frame.

The former settings icon Settings is replaced by the user card icon User card

Admin view of the user card:

Environment tools > User administration > User NN

The revision of the user card functionality makes the administrators' work easier by collecting tools into one location. The user card functions as a hub through which workspace and group memberships can easily be managed. All previous features of the user card remain in use also.

The tabs of the user card are the same as for a regular user, additionally, there are the following functionalities on the Membership tab

* the user's environment level group memberships can be viewed and edited
* the user can be added to workspaces and removed from them
* the user's workspace level profile can be changed
* the user can be added to workspace level group

On the Settings tab an administrator can

* change the user's environment level profile
* change the user's password and send a notification of this to the user's email address

EnrollmentEnrollment and managing enrollmentsEnrollment management

The enrollment features have been made clearer. The user can now see in one view all the workspace whose enrollment is active, if there is room in the workspaces and s/he can cancel their enrollment in the same view.

You can set the enrollment functionality on in an Optima workspace the general settings of the workspace. (If the enrollment functionality is not visible at the bottom of the general settins page, it needs to be turned on in Environment tools > Workspaces > Enrollment).

When this selection is made, a number of settings become available that control the enrollment feature:

  • A user can be accepted as a membe of a workspace automatically or s/he needs to be manually accepted
  • The enrollment can be made possible only to a certain group of users
  • An enrollment period can be defined
  • It is possible to have the applicants answer a question when enrolling

Kooste Update of the Collection object

Some changes and improvements have been made to the Collection object. Collection is the newest Optima object which enables building versatile compilation views of different materials in Optima. You can also create new content and link material from elsewhere to a Collection object (from e.g. Google Docs).

To create a Collection, go to Add a new object > Other objects > Collection

In use: When the User can create collections option is ticked in Workspace tools > Profiles > Workspace level profiles > [Profile name] > Other objects

A Collection object can be used to replace the normal user interface of the workspace entirely: a Collection object can be defined as the startpage of a workspace so that it replaces when traditional workspace view.

Workspace tools > Startpage, choose the Collection object and tick the box for "Workspace is used through startpage..."

After this, when clicking the workspace in the left frame, the Collection object opens up filling the entire window and users cannot see the contents of the workspace. Users can return to the normal view by clicking the Start view button.Start view.

Open Badge

The Open Badge functionality is the newest addition to Optima and it enables administrators to issue badges of recognition for skills and achievements to users. In other words, Optima is now supporting the Open Badge concept (developed by Mozilla.org) which opens up new possibilities in the field of lifelong learning.

Open Badges can be used to display achievements or taken courses. The badges can be utilised in setting goals and in motivating students.

In order to issue badges in Optima, you must first create the badges and the criteria for issuing them. You can use this example image for testing. Badges are issued in workspace tools and in an individual object's Grading functionality. The receiver of the badge is informed of the badge by email.

The receiver of the badge must accept the badge before it can be displayed in her/his user card in Optima. After accepting the badge a user can display the badge in different social media applications, e.g. in Facebook.
NOTE. At the moment, receiving a badge is not possible on an Internet Explorer browser due to Mozilla's settings. They are working on a solution. Read more.

The Open Badges are kept in a Mozilla Backpack which the user can access via the Mozilla website. Open Badges can be received elsewhere than Optima as well. The badge is not only an image but it includes information about the issuer and the criteria for issuing it. This information is available for others through the badge when it is published somewhere (like Optima).

Read more on the Mozilla Open Badge website.

The administrator of the environment can create badges :

Environment tools > Grading functions > Open Badges

When badges have been created in en environment, a user in a supevisor role in in a workspace can issue badges in workspace tools and in an object's Grading function.

VideochatVideochat / optima.discendum.com

The videochat object is now in use in all Optima environments.

Workspace level supervisors need rights to create Videochat objects:

In use: When a user has "User can create videochat objects" selected in Workspace tools > Workspace level profiles > [supervisor] > Other objects

A session time needs to be booked in the videochat object's own calendar or it can also be booked directly from Optima's general calendar view (visible in Your space or as a direct link under the top frame) and a notifications can be sent to all participants.

The videochat has two modes:

  • "Chat" mode in which all participants have a video connection. The basic level service (available in all environments) provides one hour-long session at a time which can have three video particpants.
  • "Lecture" mode where only the lecturer has access to a video connection and the rest of the participants are mere listeners. In this new version of the lecture mode, the lecturer can force a document to be opened for all participants. The lecture mode needs to be separately ordered and it is charged for, as is other wider use as well.

    If you are interested in using the videochat object on a larger scale, contact your Optima contact person or the helpdesk.

    VideochatVideochat / Customers who have their own Optima server and a media server

    The videochat object is updated to a newer version.

    The service limitations vary by environment.

Additions to the environment level admin profile

A user in an environment level admin profile now has more access rights: when an admin user opens a workspace, s/he has automatically the same access rights that s/he would have if s/he was a member of the workspace and in the supervisor role. Previously, the admin user was able to see all workspaces but needed to be a member of the workspace and in the supevisor role in order to use admin rights in the workspace.

Update to the course workspace

The course workspace functionality is republished as an enhanced version.

The course workspace is a new worskpace type where instead of following the progress of users in individual objects, a set of objects can be followed. A group of objects from the course workspace are selected and these objects must be completed in order to pass the course.

An assesment scale is linked to all obligatory assignments. The course workspace has two grading modes: the course can be graded automatically which means that when a student has completed the manadatory tasks with required results, the course will be marked as passed in the course register. If the course workspace is in a manual grading mode, the administrator grades the course by using a scale which has been defined in the general settings of the workspace. The grade is saved in the course register.

The results remain in the course register after the workspace has been deleted. It is also possible to have the student's membership end when s/he receives a passing grade.

Unlike other workspace types, the course workspace is created by first creating a course template. The templates can include environment level metadata, such as education sector, organiser of training and location of training. Metadata to be used in the templates can be defined in each environment as is suitable.

Create a course workspace in Courses > Create a new course workspace.

Course templates are created in Environment tools > Courses > Course templates.

The access rights to the course register are defined in Environment tools > Courses > Course register > Select users who can access course register.

The access rights for creating course templates and environment level course settings: When All course functions in the environment level are available for the user is selected in the environment level profile Environment tools > Profiles > [Profile name] > General settings .

The right to create course workspaces by using available templates: When User can create course workspaces from templates is selected in the environment level profile Environment tools > Profiles > [Profile name] > General settings.

The right to view the course register in Your space > Result management > Course register
when the user has been added to the Users that can access course register list in Environment tools > Courses > Course register > Select users who can access course register

Other changes

  • The "Web-editor" is removed
  • A version update to the light web-editor (no visible changes)
  • In the Diploma templates editor it is now possible to scale images
  • The contents of the Environment tools menu is renewed, there is a new subheading Grading functions which may include the following functionalities: Grading scales, Open Badges, Competences, Diploma templates


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